Responsibilities

1. Setup and manage document workflows as directed by the Snr. Data Management Officer or Data Management Specialist.

2. Develop and maintain distribution matrices in coordination with department heads.

3. Supervise and verify the daily work of Data Management Coordinators.

4. Receive and manage all submittals (materials, shop drawings, prequalification’s, documents) via EDMS.

5. Distribute submittals for internal review based on pre-approved distribution matrices using EDMS.

6. Submit internally reviewed documents to consultants through EDMS and ensure a fully digital (paperless) review process.

7. Receive reviewed/commented/approved documents from consultants and distribute accordingly within the project team.

8. Manage incoming and outgoing correspondence through EDMS and ensure appropriate routing based on approved matrices.

9. Create real-time dashboards in Power BI by connecting to various project data sources.

10. Train Data Management Coordinators in Power BI report creation and dashboard management.

11. Maintain and update detailed registers and logs, including but not limited to:

• Correspondence (incoming/outgoing)

• Transmittals

• Submittals and RFIs

• Clarifications, Notifications, and Inspections (WIR, MIR)

• NCRs (internal and external)

Qualifications & Experience

1. Qualification in appropriate discipline or equivalent demonstrated experience and/or

2. 2+ years experience