We are looking for a detail-oriented and proactive Supply Chain and Admin Support Associate to assist with invoicing, shipment monitoring, inventory, purchase order management, and general administrative tasks. The ideal candidate must be comfortable with SAP and Excel and be able to manage tasks with minimal supervision.
Invoicing:
Process MGX (Consignment Stocks) invoices based on daily IMS reports from distributors.
Process MCS & BCT (Direct Purchase) invoices after actual delivery, using Proof of Delivery (POD) as reference.
Submit invoices and complete supporting documents to Finance.
Provide weekly reporting on invoice status for Monday 8:00 AM sales gating meetings.
Shipment Monitoring:
Update the shipment monitoring file daily (within 30–45 minutes/day) to maintain shipment visibility.
Purchase Order Management:
Assist in the monthly conversion of distributor POs to supplier POs (25th to 5th of each month).
Ensure compliance with strict PO cut-off timelines.
Inventory Management:
Conduct monthly monitoring of sample inventory.
Participate in mid-year and annual physical inventory counts for all warehouses.
BIR Destruction Filing:
Assist in preparing and submitting required documents for filing destruction with the BIR.
Coordinate and witness scheduled destruction activities based on BIR availability.
Administrative Support:
Perform general administrative duties such as organizing, filing, and document management as needed.
Bachelor's degree in Business Administration, Supply Chain, Logistics, or a related field.
Working knowledge of SAP is required.
Proficiency in MS Excel is essential.
Strong attention to detail and organizational skills.
Ability to manage multiple priorities and meet deadlines.
Good communication and coordination skills.
Previous experience in invoicing, inventory, or purchase order management is an advantage.
Familiarity with BIR documentation processes is a plus.