Responsibilities

• Arrange for regular maintenance of equipment and internal systems (e.g. heating system, alarms, security cameras)
• Check rooms and furniture to identify needs for repairs or renovations
• Restock office and kitchen supplies
• Design and oversee the schedule for cleaning and disinfecting the building
• Monitor activities that happen outside the building, such as proper waste disposal and recycling
• Fix minor malfunctions in office equipment
• Coordinate office and parking space allocation
• Keep track of regular and ad-hoc facility expenses
• Conduct market research and compare costs and benefits when evaluating new vendors
• Maintain an updated record of invoices from external partners (e.g. suppliers, insurance agents, security guards)
• Research new services and appliances to facilitate operations
• Ensure compliance with health and safety regulations

Requirements and skills

• Work experience as a Facilities Coordinator or similar role
• Strong knowledge of facilities management operations
• Familiarity with office equipment and security systems
• Hands on experience with facilities management software is a plus
• Understanding of safety regulations in offices
• Well-organized
• Sound judgement and the ability to think quickly during emergencies
• BSc in Facility Management or Business Administration is preferred
• Additional certification as a facility manager (CFM) will be a plus